Minutes of the Meeting of the
SWANAGE TOWN & COMMUNITY PARTNERSHIP
Held at the Town Hall
On 2nd July at 10.00am
Present:
Ann Faulkner Chair, Swanage Town Community Partnership (STCP)
Martin Ayres Treasurer and Town Clerk
Karen Delahay STCP Working Group ,SPHA and STRATA
Kim Gallagher Vice Chair and Honorary Secretary, STCP
Carol Lander STCP Working Group
Cllr L Gloyn-Cox Swanage Town Council
Dave Pratten Swanage Middle School
Cllr. Mike Hadley STC
Ian Brown PACT Panel
Sue McWilliams PoPP, Swanage Seniors Forum
Carl Styants Education Swanage
Ian Allen Swanage and Purbeck Rotary Club
David Bale The Mowlem
Collette Drayson PEAT/Transition Purbeck, Education Swanage
PS Des Connor Swanage SNT
PC Dave Cox Swanage SNT
Cllr Ali Patrick STC
Martin Steedon Swanage Sea Rowing Club, RNLI
Cllr L Gloyn Cox STC
Pete Clark Lib Dem Sec
Cllr Bill Trite STC Mayor
1) Welcome
Ann Faulkner welcomed everyone to the meeting
2) Apologies
Apologies were received from Colin Brixton and Davina Smith.
3) Appointment of Chairman
Karen Delahay proposed Ann Faulkner as Chairman, seconded by Kim Gallagher and AGREED UNANIMOUSLY.
4) Appointment of Vice Chairman
Kim Gallagher was proposed by Ian Allen, seconded by Ann Faulkner and AGREED UNANIMOUSLY.
5) Appointment of Honorary Treasurer
Martin Ayres, as an officer of the council, has the responsibility of holding the Treasurer post.
6) Appointment of Secretary
Ann Faulkner proposed Kim Gallagher, seconded by Karen Delahay and AGREED UNANIMOUSLY.
7) Chair’s Report and Review of the Community Strategic Plan 2009/10
(Attached)
Key points:
• Responded to major consultations including ; School review, Local Development Framework, Health Care and Shore Road/Gardens regeneration.
• Took a lead role in setting up a Credit Union service point in Swanage following a Managing Money Day held in October 2009
• Traffic flow. DCC undertook surveys in 2009 which were due to be assessed in 2010. Budget cuts by DCC have meant that this project is now cancelled although AF has asked for the data to be released to STC to aid the Shore Road project.
8) Statement of Accounts
(Attached)
The 2009/10 accounts have been approved by an independent examiner. The only income was a £500 contribution by STC (and in kind support). Expenditure was limited to £335 expenses and £238 telephone bills.
All funds currently held by the Partnership are to be used solely by the MCTi Working Group to promote the Swanage Plan. These funds are not to be used as a source of grant funding but are a means to facilitate future funding for projects.
The total balance carried forward is £32,335.
The report was accepted following a debate on the best use for the funding followed, which will be continued at a future meeting.
9) Minutes of 2008 AGM
The minutes were agreed as a true record, proposed by Karen Delahay and seconded by Dave Pratten.
10) Matters Arising
Feedback on the minutes, that do not appear elsewhere on the agenda were;
• That discussion with Dorset Adult Learning did not progress due to a turnover in DAL staff dealing with the issue and their basic premise of requiring a certain number for a course to be viable. It was envisaged that the subject may be taken forward as part of the Schools Review.
• The setting up a Development Trust was explored but felt that it was only viable if premises and assets were involved.
• The Sustainable Communities submissions were not successful. Colette Dryson advised that MP Richard Drax has been asked to take forward any bids that were successful and that Town and Parish councils in Purbeck could get together for future bids.
Noted that Mike Hadley asked for the draft minutes to be published sooner and circulated.
11) General Project Updates and Priorities
Martin Ayres explained that
• In King George’s field
o The play area was completed in 2009 with funding from the Big Lottery, Play in Swanage and PDC
o Ground works have started for the Skate Park jointly funded by Y Axis and STC
o Funding is being sought for replacement changing facilities for youth football
• The tennis courts have been resurfaced and fenced. They are now working towards floodlights
• A planning application has gone in for a replacement Gig shed for SSRC in a corner of Prince Albert Gardens
• The Art Trail has been completed, supported with a leaflet funded by PDC
• The Hospitality Association had a successful Walking Festival in May with a Dinosaur festival planned in the future
• The Railway carried out a successful re-enactment of the first train departure from Swanage and are continuing the drive to fund signalling.
• There are plans to sink a barge off the pier for divers to explore
• The Swanage and Purbeck Rotary Club have set up an information/communication Hub that will be launched in the near future. They also received an award for this innovative work.
He also drew the meetings attention to the consultation roadshow being held on 8th July by PDC which would include health and housing development plans and improvements to the sea front. Martin felt that it was an exciting time for the town with good examples of groups working together.
Following a question Martin advised that there would be two more consultation meetings about the sea front, one in Carnival week and one in September, with notification in newsletters etc.
The meeting then discussed communications and consultations where it was thought that more could be done to share information, especially about the SCP work, and input to consultations. It was agreed that all could consider this issue and bring back to the next meeting. Ian Allen advised that the Hub would, in some part, help this process as it will have a data base of 400 local groups with the facility to email each other and have their own pages.
Colette was concerned that DCC would not be coming to Swanage with their Shaping the Future consultation but would be going to Wareham. Martin advised that it would be on a the STC agenda for 19 July and would try to get someone from DCC to attend.
Martin Steedon thanked STC for supporting the SSRC and pleaded for community to support their plans for the new Gig shed, which will cost £210k, and write in to PDC by 12th July. They have already forged links with the Swanage Middle School.
Ann Faulkner advised that funding/advice could be sought from Richard Wilson at PDC, Gwyneth Brook at DCA and that DCC Sports department had an expert in seeking funds. She also pledged SCP support.
Cllr Laurence Glyn Cox explained about the James Day Action Group and that he was impressed with the Community Trust at Shaftsbury saying that Swanage needed a similar champion. AF suggested Mike Hadley put out an appeal for a Community Champion to spearhead a Development Trust on his website.
12) Any Other Business
Dave Pratten reiterated that it was difficult to attend day time meetings especially when there had been limited financial activity to report. It was agreed, following discussion, that there would be quarterly meetings, alternating evening and daytimes, and that further consideration would be given to use of the partnership funds.
Carl Styants spoke to the meeting about Education Swanage. It had been formed as part of the DCC Schools Review when it was realised that Swanage was the only town of this size without a secondary school. He advised that the new government intended to bring in a law to set up Free Schools which may give the town an opportunity to set up a secondary school providing it can show demand and would also require an economic impact assessment. AF suggested he approach Purbeck District Council for funding via the Community Plan Fund for his economic review; Ian Allen to provide contact details of Sue Bellamy at PDC. Carl sought an ‘in principle’ agreement that the SCP consider supporting this work as it would contribute to delivering the Swanage Plan. It was agreed that the proposition should be worked on and brought back to the next meeting in September.
Carol Lander advised that the new manager is in post at the Youth Centre and that it would be open during the summer holidays. The SNT police staff also stated that there was good multi agency outreach work going on to support the youth in Swanage and that there was a Swanage Got Talent competition at the end of July.
13) Date of Next Meeting
The next meeting of the Swanage Town and Community Partnership will be held at the end of June 2011 in the Town Hall. The next new quarterly meeting will be held in the evening in September 2010. (Dates and times to be finalised pending STC and PDC meetings).
The meeting closed at 11.45am.
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