Quarterly Meeting
14th September 2010 @ 7pm
Swanage Town Hall
1. Welcome
2. Apologies,
3. Minutes of 2010 AGM
4. Matters Arising from the 2010 AGM Minutes
5. Education Swanage
6. Updates from other Partners/projects
7. Future priorities for Swanage
8. Date of next meeting (December, daytime)
Friday 20 August 2010
Minutes STCP AGM 2010 (Draft)
Minutes of the Meeting of the
SWANAGE TOWN & COMMUNITY PARTNERSHIP
Held at the Town Hall
On 2nd July at 10.00am
Present:
Ann Faulkner Chair, Swanage Town Community Partnership (STCP)
Martin Ayres Treasurer and Town Clerk
Karen Delahay STCP Working Group ,SPHA and STRATA
Kim Gallagher Vice Chair and Honorary Secretary, STCP
Carol Lander STCP Working Group
Cllr L Gloyn-Cox Swanage Town Council
Dave Pratten Swanage Middle School
Cllr. Mike Hadley STC
Ian Brown PACT Panel
Sue McWilliams PoPP, Swanage Seniors Forum
Carl Styants Education Swanage
Ian Allen Swanage and Purbeck Rotary Club
David Bale The Mowlem
Collette Drayson PEAT/Transition Purbeck, Education Swanage
PS Des Connor Swanage SNT
PC Dave Cox Swanage SNT
Cllr Ali Patrick STC
Martin Steedon Swanage Sea Rowing Club, RNLI
Cllr L Gloyn Cox STC
Pete Clark Lib Dem Sec
Cllr Bill Trite STC Mayor
1) Welcome
Ann Faulkner welcomed everyone to the meeting
2) Apologies
Apologies were received from Colin Brixton and Davina Smith.
3) Appointment of Chairman
Karen Delahay proposed Ann Faulkner as Chairman, seconded by Kim Gallagher and AGREED UNANIMOUSLY.
4) Appointment of Vice Chairman
Kim Gallagher was proposed by Ian Allen, seconded by Ann Faulkner and AGREED UNANIMOUSLY.
5) Appointment of Honorary Treasurer
Martin Ayres, as an officer of the council, has the responsibility of holding the Treasurer post.
6) Appointment of Secretary
Ann Faulkner proposed Kim Gallagher, seconded by Karen Delahay and AGREED UNANIMOUSLY.
7) Chair’s Report and Review of the Community Strategic Plan 2009/10
(Attached)
Key points:
• Responded to major consultations including ; School review, Local Development Framework, Health Care and Shore Road/Gardens regeneration.
• Took a lead role in setting up a Credit Union service point in Swanage following a Managing Money Day held in October 2009
• Traffic flow. DCC undertook surveys in 2009 which were due to be assessed in 2010. Budget cuts by DCC have meant that this project is now cancelled although AF has asked for the data to be released to STC to aid the Shore Road project.
8) Statement of Accounts
(Attached)
The 2009/10 accounts have been approved by an independent examiner. The only income was a £500 contribution by STC (and in kind support). Expenditure was limited to £335 expenses and £238 telephone bills.
All funds currently held by the Partnership are to be used solely by the MCTi Working Group to promote the Swanage Plan. These funds are not to be used as a source of grant funding but are a means to facilitate future funding for projects.
The total balance carried forward is £32,335.
The report was accepted following a debate on the best use for the funding followed, which will be continued at a future meeting.
9) Minutes of 2008 AGM
The minutes were agreed as a true record, proposed by Karen Delahay and seconded by Dave Pratten.
10) Matters Arising
Feedback on the minutes, that do not appear elsewhere on the agenda were;
• That discussion with Dorset Adult Learning did not progress due to a turnover in DAL staff dealing with the issue and their basic premise of requiring a certain number for a course to be viable. It was envisaged that the subject may be taken forward as part of the Schools Review.
• The setting up a Development Trust was explored but felt that it was only viable if premises and assets were involved.
• The Sustainable Communities submissions were not successful. Colette Dryson advised that MP Richard Drax has been asked to take forward any bids that were successful and that Town and Parish councils in Purbeck could get together for future bids.
Noted that Mike Hadley asked for the draft minutes to be published sooner and circulated.
11) General Project Updates and Priorities
Martin Ayres explained that
• In King George’s field
o The play area was completed in 2009 with funding from the Big Lottery, Play in Swanage and PDC
o Ground works have started for the Skate Park jointly funded by Y Axis and STC
o Funding is being sought for replacement changing facilities for youth football
• The tennis courts have been resurfaced and fenced. They are now working towards floodlights
• A planning application has gone in for a replacement Gig shed for SSRC in a corner of Prince Albert Gardens
• The Art Trail has been completed, supported with a leaflet funded by PDC
• The Hospitality Association had a successful Walking Festival in May with a Dinosaur festival planned in the future
• The Railway carried out a successful re-enactment of the first train departure from Swanage and are continuing the drive to fund signalling.
• There are plans to sink a barge off the pier for divers to explore
• The Swanage and Purbeck Rotary Club have set up an information/communication Hub that will be launched in the near future. They also received an award for this innovative work.
He also drew the meetings attention to the consultation roadshow being held on 8th July by PDC which would include health and housing development plans and improvements to the sea front. Martin felt that it was an exciting time for the town with good examples of groups working together.
Following a question Martin advised that there would be two more consultation meetings about the sea front, one in Carnival week and one in September, with notification in newsletters etc.
The meeting then discussed communications and consultations where it was thought that more could be done to share information, especially about the SCP work, and input to consultations. It was agreed that all could consider this issue and bring back to the next meeting. Ian Allen advised that the Hub would, in some part, help this process as it will have a data base of 400 local groups with the facility to email each other and have their own pages.
Colette was concerned that DCC would not be coming to Swanage with their Shaping the Future consultation but would be going to Wareham. Martin advised that it would be on a the STC agenda for 19 July and would try to get someone from DCC to attend.
Martin Steedon thanked STC for supporting the SSRC and pleaded for community to support their plans for the new Gig shed, which will cost £210k, and write in to PDC by 12th July. They have already forged links with the Swanage Middle School.
Ann Faulkner advised that funding/advice could be sought from Richard Wilson at PDC, Gwyneth Brook at DCA and that DCC Sports department had an expert in seeking funds. She also pledged SCP support.
Cllr Laurence Glyn Cox explained about the James Day Action Group and that he was impressed with the Community Trust at Shaftsbury saying that Swanage needed a similar champion. AF suggested Mike Hadley put out an appeal for a Community Champion to spearhead a Development Trust on his website.
12) Any Other Business
Dave Pratten reiterated that it was difficult to attend day time meetings especially when there had been limited financial activity to report. It was agreed, following discussion, that there would be quarterly meetings, alternating evening and daytimes, and that further consideration would be given to use of the partnership funds.
Carl Styants spoke to the meeting about Education Swanage. It had been formed as part of the DCC Schools Review when it was realised that Swanage was the only town of this size without a secondary school. He advised that the new government intended to bring in a law to set up Free Schools which may give the town an opportunity to set up a secondary school providing it can show demand and would also require an economic impact assessment. AF suggested he approach Purbeck District Council for funding via the Community Plan Fund for his economic review; Ian Allen to provide contact details of Sue Bellamy at PDC. Carl sought an ‘in principle’ agreement that the SCP consider supporting this work as it would contribute to delivering the Swanage Plan. It was agreed that the proposition should be worked on and brought back to the next meeting in September.
Carol Lander advised that the new manager is in post at the Youth Centre and that it would be open during the summer holidays. The SNT police staff also stated that there was good multi agency outreach work going on to support the youth in Swanage and that there was a Swanage Got Talent competition at the end of July.
13) Date of Next Meeting
The next meeting of the Swanage Town and Community Partnership will be held at the end of June 2011 in the Town Hall. The next new quarterly meeting will be held in the evening in September 2010. (Dates and times to be finalised pending STC and PDC meetings).
The meeting closed at 11.45am.
SWANAGE TOWN & COMMUNITY PARTNERSHIP
Held at the Town Hall
On 2nd July at 10.00am
Present:
Ann Faulkner Chair, Swanage Town Community Partnership (STCP)
Martin Ayres Treasurer and Town Clerk
Karen Delahay STCP Working Group ,SPHA and STRATA
Kim Gallagher Vice Chair and Honorary Secretary, STCP
Carol Lander STCP Working Group
Cllr L Gloyn-Cox Swanage Town Council
Dave Pratten Swanage Middle School
Cllr. Mike Hadley STC
Ian Brown PACT Panel
Sue McWilliams PoPP, Swanage Seniors Forum
Carl Styants Education Swanage
Ian Allen Swanage and Purbeck Rotary Club
David Bale The Mowlem
Collette Drayson PEAT/Transition Purbeck, Education Swanage
PS Des Connor Swanage SNT
PC Dave Cox Swanage SNT
Cllr Ali Patrick STC
Martin Steedon Swanage Sea Rowing Club, RNLI
Cllr L Gloyn Cox STC
Pete Clark Lib Dem Sec
Cllr Bill Trite STC Mayor
1) Welcome
Ann Faulkner welcomed everyone to the meeting
2) Apologies
Apologies were received from Colin Brixton and Davina Smith.
3) Appointment of Chairman
Karen Delahay proposed Ann Faulkner as Chairman, seconded by Kim Gallagher and AGREED UNANIMOUSLY.
4) Appointment of Vice Chairman
Kim Gallagher was proposed by Ian Allen, seconded by Ann Faulkner and AGREED UNANIMOUSLY.
5) Appointment of Honorary Treasurer
Martin Ayres, as an officer of the council, has the responsibility of holding the Treasurer post.
6) Appointment of Secretary
Ann Faulkner proposed Kim Gallagher, seconded by Karen Delahay and AGREED UNANIMOUSLY.
7) Chair’s Report and Review of the Community Strategic Plan 2009/10
(Attached)
Key points:
• Responded to major consultations including ; School review, Local Development Framework, Health Care and Shore Road/Gardens regeneration.
• Took a lead role in setting up a Credit Union service point in Swanage following a Managing Money Day held in October 2009
• Traffic flow. DCC undertook surveys in 2009 which were due to be assessed in 2010. Budget cuts by DCC have meant that this project is now cancelled although AF has asked for the data to be released to STC to aid the Shore Road project.
8) Statement of Accounts
(Attached)
The 2009/10 accounts have been approved by an independent examiner. The only income was a £500 contribution by STC (and in kind support). Expenditure was limited to £335 expenses and £238 telephone bills.
All funds currently held by the Partnership are to be used solely by the MCTi Working Group to promote the Swanage Plan. These funds are not to be used as a source of grant funding but are a means to facilitate future funding for projects.
The total balance carried forward is £32,335.
The report was accepted following a debate on the best use for the funding followed, which will be continued at a future meeting.
9) Minutes of 2008 AGM
The minutes were agreed as a true record, proposed by Karen Delahay and seconded by Dave Pratten.
10) Matters Arising
Feedback on the minutes, that do not appear elsewhere on the agenda were;
• That discussion with Dorset Adult Learning did not progress due to a turnover in DAL staff dealing with the issue and their basic premise of requiring a certain number for a course to be viable. It was envisaged that the subject may be taken forward as part of the Schools Review.
• The setting up a Development Trust was explored but felt that it was only viable if premises and assets were involved.
• The Sustainable Communities submissions were not successful. Colette Dryson advised that MP Richard Drax has been asked to take forward any bids that were successful and that Town and Parish councils in Purbeck could get together for future bids.
Noted that Mike Hadley asked for the draft minutes to be published sooner and circulated.
11) General Project Updates and Priorities
Martin Ayres explained that
• In King George’s field
o The play area was completed in 2009 with funding from the Big Lottery, Play in Swanage and PDC
o Ground works have started for the Skate Park jointly funded by Y Axis and STC
o Funding is being sought for replacement changing facilities for youth football
• The tennis courts have been resurfaced and fenced. They are now working towards floodlights
• A planning application has gone in for a replacement Gig shed for SSRC in a corner of Prince Albert Gardens
• The Art Trail has been completed, supported with a leaflet funded by PDC
• The Hospitality Association had a successful Walking Festival in May with a Dinosaur festival planned in the future
• The Railway carried out a successful re-enactment of the first train departure from Swanage and are continuing the drive to fund signalling.
• There are plans to sink a barge off the pier for divers to explore
• The Swanage and Purbeck Rotary Club have set up an information/communication Hub that will be launched in the near future. They also received an award for this innovative work.
He also drew the meetings attention to the consultation roadshow being held on 8th July by PDC which would include health and housing development plans and improvements to the sea front. Martin felt that it was an exciting time for the town with good examples of groups working together.
Following a question Martin advised that there would be two more consultation meetings about the sea front, one in Carnival week and one in September, with notification in newsletters etc.
The meeting then discussed communications and consultations where it was thought that more could be done to share information, especially about the SCP work, and input to consultations. It was agreed that all could consider this issue and bring back to the next meeting. Ian Allen advised that the Hub would, in some part, help this process as it will have a data base of 400 local groups with the facility to email each other and have their own pages.
Colette was concerned that DCC would not be coming to Swanage with their Shaping the Future consultation but would be going to Wareham. Martin advised that it would be on a the STC agenda for 19 July and would try to get someone from DCC to attend.
Martin Steedon thanked STC for supporting the SSRC and pleaded for community to support their plans for the new Gig shed, which will cost £210k, and write in to PDC by 12th July. They have already forged links with the Swanage Middle School.
Ann Faulkner advised that funding/advice could be sought from Richard Wilson at PDC, Gwyneth Brook at DCA and that DCC Sports department had an expert in seeking funds. She also pledged SCP support.
Cllr Laurence Glyn Cox explained about the James Day Action Group and that he was impressed with the Community Trust at Shaftsbury saying that Swanage needed a similar champion. AF suggested Mike Hadley put out an appeal for a Community Champion to spearhead a Development Trust on his website.
12) Any Other Business
Dave Pratten reiterated that it was difficult to attend day time meetings especially when there had been limited financial activity to report. It was agreed, following discussion, that there would be quarterly meetings, alternating evening and daytimes, and that further consideration would be given to use of the partnership funds.
Carl Styants spoke to the meeting about Education Swanage. It had been formed as part of the DCC Schools Review when it was realised that Swanage was the only town of this size without a secondary school. He advised that the new government intended to bring in a law to set up Free Schools which may give the town an opportunity to set up a secondary school providing it can show demand and would also require an economic impact assessment. AF suggested he approach Purbeck District Council for funding via the Community Plan Fund for his economic review; Ian Allen to provide contact details of Sue Bellamy at PDC. Carl sought an ‘in principle’ agreement that the SCP consider supporting this work as it would contribute to delivering the Swanage Plan. It was agreed that the proposition should be worked on and brought back to the next meeting in September.
Carol Lander advised that the new manager is in post at the Youth Centre and that it would be open during the summer holidays. The SNT police staff also stated that there was good multi agency outreach work going on to support the youth in Swanage and that there was a Swanage Got Talent competition at the end of July.
13) Date of Next Meeting
The next meeting of the Swanage Town and Community Partnership will be held at the end of June 2011 in the Town Hall. The next new quarterly meeting will be held in the evening in September 2010. (Dates and times to be finalised pending STC and PDC meetings).
The meeting closed at 11.45am.
Chairman’s Annual Report 2009-2010
Swanage Town & Community Partnership
Chairman’s Annual Report 2009-2010
Overview
The Market and Coastal Towns initiative (MCTi) Group, working under the auspices of the Swanage Town & Community Partnership, was responsible for delivering the Swanage Community Strategic Plan. This is a 20 year rolling plan for the development of Swanage based on extensive public consultation. This was published on May 24th, 2007 and copies circulated to all households within Swanage and local villages.
The Swanage Town Plan has been adopted by Swanage Town Council, Purbeck District Council and Dorset County Council.
Since the publication of the Strategic Plan, the MCTi group has dedicated itself to promoting it to the Partners outlined in the Plan in order to move the projects forward.
2009-2010
Over the last year, the MCTI Working Group has been involved in various major consultations which Dorset County Council and Purbeck Distruct Council have undertaken. These include:
- Purbeck school review
- Core Strategy and Local Development Framework which has led to discussions on affordable Homes/leisure and adult educational development
- Development of health care within Swanage which has led to the successful outcome of the Open All Hours Group so that we now have a permanent Paramedic service for Purbeck and a joint working group looking at elderly care places in Swanage after the James Day outcry
-Swanage sea-front regeneration scheme
For the above projects, we met with the relevant project leader and outlined the needs of the Swanage Community based on the research gathered from the development of the Strategic Plan.
The MCTi working group has also undertaken projects where the group identified a need arising from the Strategic Plan which could be brought forward by various Partners getting together. These have included
- traffic flow within the town centre
- credit union development
- development of out of season festivals/events
Traffic Flow within Swanage Town Centre
The MCTi Working Group met with various relevant members of DCC and it was agreed that a traffic flow research project was required; this was undertaken during 2009 – once in the high season and another in the off- season. The result of this survey was to have been assessed early 2010. However, the indications were that whatever Government took control after the election in May 2010, that significant budget cuts were to be made. Due to this, DCC have not progressed the project any further.
The MCTI group asked Swanage Town Council to request that the assessment of the data is made available to STC so that it can be used during the Sea-front generation project which PDC are undertaking on behalf of STC.
Credit Union Development
A Managing Money day was organised by the STCP and sponsored by the Swanage and Purbeck Rotary Club. This event was in response to the current financial climate and the recognition that key advisors could be brought together to provide free impartial advice to local residents. The event was held on 31st October 2010 and the following organisations were present;
Coastal Credit Union
Purbeck DC- Housing Benefits
Equity Release Solicitors Association
Tax for Older People
PoPPs
Wayfinders
The Old Stable
CAB- Information table
Swanage and Purbeck Rotary Club
The turn out was not high but residents, who did attend, found the advice useful. The organisations also spent some time talking to each other and agreed to explore the setting up of a Credit Union in Swanage.
Our local Credit Union is the Coastal Credit Union which is a co-operative, not for profit savings and loans organisation with a passion for promoting budgeting and thrift in the BH postcode area.
Alan Dominy, with the management committee of the Old Stable, offered to host the service point and worked with Coastal Credit Union, Swanage Town and Community Partnership, Rotary Club, and the Senior Forum to publicise and set it up. A number of people volunteered and have been trained as service advisors. The Coastal Credit Union Service Point was launched in April 2010 and is open every Tuesday morning.
Chairman’s Annual Report 2009-2010
Overview
The Market and Coastal Towns initiative (MCTi) Group, working under the auspices of the Swanage Town & Community Partnership, was responsible for delivering the Swanage Community Strategic Plan. This is a 20 year rolling plan for the development of Swanage based on extensive public consultation. This was published on May 24th, 2007 and copies circulated to all households within Swanage and local villages.
The Swanage Town Plan has been adopted by Swanage Town Council, Purbeck District Council and Dorset County Council.
Since the publication of the Strategic Plan, the MCTi group has dedicated itself to promoting it to the Partners outlined in the Plan in order to move the projects forward.
2009-2010
Over the last year, the MCTI Working Group has been involved in various major consultations which Dorset County Council and Purbeck Distruct Council have undertaken. These include:
- Purbeck school review
- Core Strategy and Local Development Framework which has led to discussions on affordable Homes/leisure and adult educational development
- Development of health care within Swanage which has led to the successful outcome of the Open All Hours Group so that we now have a permanent Paramedic service for Purbeck and a joint working group looking at elderly care places in Swanage after the James Day outcry
-Swanage sea-front regeneration scheme
For the above projects, we met with the relevant project leader and outlined the needs of the Swanage Community based on the research gathered from the development of the Strategic Plan.
The MCTi working group has also undertaken projects where the group identified a need arising from the Strategic Plan which could be brought forward by various Partners getting together. These have included
- traffic flow within the town centre
- credit union development
- development of out of season festivals/events
Traffic Flow within Swanage Town Centre
The MCTi Working Group met with various relevant members of DCC and it was agreed that a traffic flow research project was required; this was undertaken during 2009 – once in the high season and another in the off- season. The result of this survey was to have been assessed early 2010. However, the indications were that whatever Government took control after the election in May 2010, that significant budget cuts were to be made. Due to this, DCC have not progressed the project any further.
The MCTI group asked Swanage Town Council to request that the assessment of the data is made available to STC so that it can be used during the Sea-front generation project which PDC are undertaking on behalf of STC.
Credit Union Development
A Managing Money day was organised by the STCP and sponsored by the Swanage and Purbeck Rotary Club. This event was in response to the current financial climate and the recognition that key advisors could be brought together to provide free impartial advice to local residents. The event was held on 31st October 2010 and the following organisations were present;
Coastal Credit Union
Purbeck DC- Housing Benefits
Equity Release Solicitors Association
Tax for Older People
PoPPs
Wayfinders
The Old Stable
CAB- Information table
Swanage and Purbeck Rotary Club
The turn out was not high but residents, who did attend, found the advice useful. The organisations also spent some time talking to each other and agreed to explore the setting up of a Credit Union in Swanage.
Our local Credit Union is the Coastal Credit Union which is a co-operative, not for profit savings and loans organisation with a passion for promoting budgeting and thrift in the BH postcode area.
Alan Dominy, with the management committee of the Old Stable, offered to host the service point and worked with Coastal Credit Union, Swanage Town and Community Partnership, Rotary Club, and the Senior Forum to publicise and set it up. A number of people volunteered and have been trained as service advisors. The Coastal Credit Union Service Point was launched in April 2010 and is open every Tuesday morning.
Minutes STCP AGM 2009
Minutes of the Meeting of the
SWANAGE TOWN & COMMUNITY PARTNERSHIP
Held at the Town Hall
On 11th June 2009 at 10.00am
Present:
Ann Faulkner Chair, Swanage Town Community Partnership (STCP)
Alan J Leeson Treasurer and Town Clerk
Karen Delahay Hospitality Association and STRATA
Kim Gallagher Honorary Secretary, STCP
Colin Brixton STCP Working Group
Carol Lander STCP Working Group
David Dean Swanage Heritage Centre
Paddy Rideal LIONS
Lorna Haines Y.Axis
Cllr L Gloyn-Cox Swanage Town Council
Dave Pratten Swanage Middle School
1) Welcome
Ann Faulkner welcomed the meeting
2) Apologies
Apologies were received from
Cllr Allison Patrick
Jenny Lazenbury Communicare
Rev. John Wood Team Rector, Swanage and Studland
3) Appointment of Chairman
Colin Brixton proposed Ann Faulkner as Chairman, seconded by Carol Lander and AGREED UNANIMOUSLY.
4) Appointment of Vice Chairman
Kim Gallagher was proposed by Carol Lander, seconded by Colin Brixton and AGREED UNANIMOUSLY.
5) Appointment of Honorary Treasurer
Alan Leeson, as an officer of the council, has the responsibility of holding the Treasurer post.
6) Appointment of Secretary
Ann Faulkner proposed Kim Gallagher, seconded by Carol Lander and AGREED UNANIMOUSLY.
7) Chair’s Report and Review of the Community Strategic Plan 2008/9
(Summary circulated).
Key points:
• The CSP Working Group (CSP WG) responded to PDCs draft Tourism Strategy for Purbeck
• Urban Traffic Flow- A Swanage walkabout with DCC will be followed by traffic counting surveys. DCC to report back late 2009.
• DCC Draft Cultural Strategy- members of CSP WG participated in DCCs Cultural Workshop and responded to their draft strategy document
• Learning and Skills – Extensive discussions were held with Dorset Adult Learning to hold a Learning Day in Swanage
• Credit Union – A meeting was held with Coastal Credit Union. This is to be followed up with a financial health day planned for 31st Ocober 2009 and to include determining demand for a local branch of the credit union
• Development Trust Association – The CSP WG had an in depth meeting with the DTA to determine if relevant to STCP.
• Sustainable Communities Act 2007 – 4 suggestions were submitted including 2nd home extra council tax to be distributed where 2nd homes located and used to deliver CSP, Planning legislation to be used more effectively by PDC to ensure derelict buildings not left unused, local charities to be made more accountable to local people, redistribution of revenues from landfill taxes and local Business Rates to support energy reduction projects.
• Community Health and Care report- out of hours pilot scheme extended, a public meeting led by the Practice Based Commissioning group was well attended.
• Draft Purbeck Heritage Strategy and the Purbeck Community Plan – CSP WG has submitted comments to these draft plans. CSPWG has also attended meetings re the Norden Park and Ride review.
• Economy Report – Chamber of Commerce surveyed businesses in Jan 2009 and results indicate that business is decreasing mid week and increasing at weekends. Employment has fallen and more is being spent on waste disposal and recycling. Businesses also indicated they wanted more investment from local authorities in attracting visitors to the town. The Hospitality Association is working with Chamber of Trade and LVA to share common objectives and encourage more visitors. They are also going to invest in a new website “visitswanage”.
Cllr Gloyn-Cox asked SCP to support access to Swanage by the sea. He was advised that this could be included in the Swanage Coast Development Research Project that is in the SCP.
Dave Pratten advised that Swanage Middle School would welcome more community use. For example it is currently used by groups such as the Sea Rowing Club and Runners.
8) Statement of Accounts
During 2008/9 the Partnership’s financial activity related mainly to MCTi matters and general administrative expenses.
All elements received through the MCTi are ring fenced solely for the elements of the programme and budgets for this initiative. The balance brought forward in 2008/9 of £28,781 has been used to fund £688 during the year. The balance carried forward is £28,093.
General expenses amounting to £71 related to activities which are not specifically pertaining to the MCTi. This expenditure was funded from the contributions made by Swanage Town Council, the Partnership’s only other source of funding. The contribution received in 2008/9 was £2,500. The Town Council also provide “in-kind” support through the provision of a dedicated office and meeting room facilities within the Town Hall.
A balance of £4,317 is carried forward to fund activities for which no other funding is available.
The total balance carried forward to 2009/10 is £32,408.
Alan Leeson also advised that when he is released from current commitments he will forge ahead to support moving projects forward including feasibility studies.
9) Minutes of 2008 AGM
The minutes were agreed unanimously as a true record, proposed by Ann Faulkner and seconded by Colin Brixton
10) Matters Arising
Feedback on the minutes were that (item 9) discussions had taken place with Harrow House and Churches however HH had not come to fruition and further explorations will be held with the churches. (item 12) Regency Dental Services now has more NHS funding. (item 13) The financial health day on 31st October will include a stand for the SCP.
11) General Project Updates and Priorities
Alan Leeson explained that
• STC had offered the Football Club a 50 year lease.
• The new Coastguard Rescue team is now in situ.
• The planning application had expired for the King Georges Pavilion project.
• An outcome will be determined on the Caravan Park by 1/10/09. The Council will then have to review budgets and King Georges will be earmarked as the top priority.
• A long term lease has been offered to the tenants of Beach Gardens.
• New projects coming through include a request for a new hut for the Swanage Sea Rowing Club.
• Play in Swanage has been funded by PDC and the first stage completed. Now moving into second stage.
Y Axis Skate Park – Lorna Haines told the meeting that they had completed lots of paperwork for the Environment Agency to extend the Skate Park at a cost of £17k. There is also a huge drainage issue, cost £20k. She advised that they have £12k in account and want to go for a big funding bid. Lorna also queried if the Pavilion project should be amended to include refreshment facilities. Agreed that it should be placed as an agenda for a Town Council meeting.
Carol Lander requested that STC put more pressure on the Youth Centre to keep it open for longer hours. Alan Leeson advised that STC have a rep on the Board of the Youth Club. Dave Pratten explained that the full time youth worker had left and the Board had to fight for a replacement. They were now going out for a third time to advert.
Karen Delahay reported for the Hospitality Association that they would be setting up a Walking Festival over the next two years and a Dinosaur festival in 2012. They would be seeking funding at an early stage. Alan Leeson agreed to pass to the Chair of Tourism.
12) Any Other Business
Dave Pratten said that it was difficult to get to this meeting during work time. Ann Faulkner replied that they had tried an evening meeting with limited success. It was suggested that there could be a networking event to try and resolve the issue.
13) Date of Next Meeting
The next meeting of the Swanage Town and Community Partnership will be held on Wednesday 9th June at 10.00am in the Town Hall.
The meeting closed at 11.10am.
SWANAGE TOWN & COMMUNITY PARTNERSHIP
Held at the Town Hall
On 11th June 2009 at 10.00am
Present:
Ann Faulkner Chair, Swanage Town Community Partnership (STCP)
Alan J Leeson Treasurer and Town Clerk
Karen Delahay Hospitality Association and STRATA
Kim Gallagher Honorary Secretary, STCP
Colin Brixton STCP Working Group
Carol Lander STCP Working Group
David Dean Swanage Heritage Centre
Paddy Rideal LIONS
Lorna Haines Y.Axis
Cllr L Gloyn-Cox Swanage Town Council
Dave Pratten Swanage Middle School
1) Welcome
Ann Faulkner welcomed the meeting
2) Apologies
Apologies were received from
Cllr Allison Patrick
Jenny Lazenbury Communicare
Rev. John Wood Team Rector, Swanage and Studland
3) Appointment of Chairman
Colin Brixton proposed Ann Faulkner as Chairman, seconded by Carol Lander and AGREED UNANIMOUSLY.
4) Appointment of Vice Chairman
Kim Gallagher was proposed by Carol Lander, seconded by Colin Brixton and AGREED UNANIMOUSLY.
5) Appointment of Honorary Treasurer
Alan Leeson, as an officer of the council, has the responsibility of holding the Treasurer post.
6) Appointment of Secretary
Ann Faulkner proposed Kim Gallagher, seconded by Carol Lander and AGREED UNANIMOUSLY.
7) Chair’s Report and Review of the Community Strategic Plan 2008/9
(Summary circulated).
Key points:
• The CSP Working Group (CSP WG) responded to PDCs draft Tourism Strategy for Purbeck
• Urban Traffic Flow- A Swanage walkabout with DCC will be followed by traffic counting surveys. DCC to report back late 2009.
• DCC Draft Cultural Strategy- members of CSP WG participated in DCCs Cultural Workshop and responded to their draft strategy document
• Learning and Skills – Extensive discussions were held with Dorset Adult Learning to hold a Learning Day in Swanage
• Credit Union – A meeting was held with Coastal Credit Union. This is to be followed up with a financial health day planned for 31st Ocober 2009 and to include determining demand for a local branch of the credit union
• Development Trust Association – The CSP WG had an in depth meeting with the DTA to determine if relevant to STCP.
• Sustainable Communities Act 2007 – 4 suggestions were submitted including 2nd home extra council tax to be distributed where 2nd homes located and used to deliver CSP, Planning legislation to be used more effectively by PDC to ensure derelict buildings not left unused, local charities to be made more accountable to local people, redistribution of revenues from landfill taxes and local Business Rates to support energy reduction projects.
• Community Health and Care report- out of hours pilot scheme extended, a public meeting led by the Practice Based Commissioning group was well attended.
• Draft Purbeck Heritage Strategy and the Purbeck Community Plan – CSP WG has submitted comments to these draft plans. CSPWG has also attended meetings re the Norden Park and Ride review.
• Economy Report – Chamber of Commerce surveyed businesses in Jan 2009 and results indicate that business is decreasing mid week and increasing at weekends. Employment has fallen and more is being spent on waste disposal and recycling. Businesses also indicated they wanted more investment from local authorities in attracting visitors to the town. The Hospitality Association is working with Chamber of Trade and LVA to share common objectives and encourage more visitors. They are also going to invest in a new website “visitswanage”.
Cllr Gloyn-Cox asked SCP to support access to Swanage by the sea. He was advised that this could be included in the Swanage Coast Development Research Project that is in the SCP.
Dave Pratten advised that Swanage Middle School would welcome more community use. For example it is currently used by groups such as the Sea Rowing Club and Runners.
8) Statement of Accounts
During 2008/9 the Partnership’s financial activity related mainly to MCTi matters and general administrative expenses.
All elements received through the MCTi are ring fenced solely for the elements of the programme and budgets for this initiative. The balance brought forward in 2008/9 of £28,781 has been used to fund £688 during the year. The balance carried forward is £28,093.
General expenses amounting to £71 related to activities which are not specifically pertaining to the MCTi. This expenditure was funded from the contributions made by Swanage Town Council, the Partnership’s only other source of funding. The contribution received in 2008/9 was £2,500. The Town Council also provide “in-kind” support through the provision of a dedicated office and meeting room facilities within the Town Hall.
A balance of £4,317 is carried forward to fund activities for which no other funding is available.
The total balance carried forward to 2009/10 is £32,408.
Alan Leeson also advised that when he is released from current commitments he will forge ahead to support moving projects forward including feasibility studies.
9) Minutes of 2008 AGM
The minutes were agreed unanimously as a true record, proposed by Ann Faulkner and seconded by Colin Brixton
10) Matters Arising
Feedback on the minutes were that (item 9) discussions had taken place with Harrow House and Churches however HH had not come to fruition and further explorations will be held with the churches. (item 12) Regency Dental Services now has more NHS funding. (item 13) The financial health day on 31st October will include a stand for the SCP.
11) General Project Updates and Priorities
Alan Leeson explained that
• STC had offered the Football Club a 50 year lease.
• The new Coastguard Rescue team is now in situ.
• The planning application had expired for the King Georges Pavilion project.
• An outcome will be determined on the Caravan Park by 1/10/09. The Council will then have to review budgets and King Georges will be earmarked as the top priority.
• A long term lease has been offered to the tenants of Beach Gardens.
• New projects coming through include a request for a new hut for the Swanage Sea Rowing Club.
• Play in Swanage has been funded by PDC and the first stage completed. Now moving into second stage.
Y Axis Skate Park – Lorna Haines told the meeting that they had completed lots of paperwork for the Environment Agency to extend the Skate Park at a cost of £17k. There is also a huge drainage issue, cost £20k. She advised that they have £12k in account and want to go for a big funding bid. Lorna also queried if the Pavilion project should be amended to include refreshment facilities. Agreed that it should be placed as an agenda for a Town Council meeting.
Carol Lander requested that STC put more pressure on the Youth Centre to keep it open for longer hours. Alan Leeson advised that STC have a rep on the Board of the Youth Club. Dave Pratten explained that the full time youth worker had left and the Board had to fight for a replacement. They were now going out for a third time to advert.
Karen Delahay reported for the Hospitality Association that they would be setting up a Walking Festival over the next two years and a Dinosaur festival in 2012. They would be seeking funding at an early stage. Alan Leeson agreed to pass to the Chair of Tourism.
12) Any Other Business
Dave Pratten said that it was difficult to get to this meeting during work time. Ann Faulkner replied that they had tried an evening meeting with limited success. It was suggested that there could be a networking event to try and resolve the issue.
13) Date of Next Meeting
The next meeting of the Swanage Town and Community Partnership will be held on Wednesday 9th June at 10.00am in the Town Hall.
The meeting closed at 11.10am.
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